Friends, one of the challenges or rewards of going to work can be working with a team. I have the pleasure of working with a great team, although we sometimes drive each other crazy. As the head of the company, I am constantly brainstorming ways to improve my business and the work environment for my team members. Therefore, it is important for me to create systems that we all can follow and refer to when we need to. Beautifully Organized at Work is just that, a reference book for you and your team whenever you need a refresher.
When working with a team –whether remotely or at the office, it is one of the most important relationships you will form. Everyone has different personalities, ideas, and working styles. Everyone has a different way of working, and this can create distractions and loss of valuable time. It is important to have a unified front when it comes to company organization. In my company, I provide my team members a customized planner, calendar, “to-do lists,” and “meeting notes.”
I encourage my team to refer to the team calendar every day. In my planner, I keep a copy of the team calendar. I pull out my “Daily Planner” and take fifteen minutes to plan out my workday from that calendar. This time needs to be distraction-free. Next, make a list of your top three “daily goals.” This can be easier to achieve than a long scary list. Remember, it is about quality, not quantity, when you’re making this list. Completing three tasks a day will create a sense of accomplishment, and by the end of the workweek, you will accomplish fifteen goals.
A team has a lot of moving parts, and this can create stress when it comes to deadlines. When working with a team, tasks need to be divided into a daily to-do list. The simplest way I found to do this is by utilizing an online project management system. There are many choices for project management systems. Find the one that works best for you and your team. This system is one centralized place everyone can check the status of their assigned tasks.
The benefits include creating defined deadlines for your team and a place team leads can oversee the team’s workload. Thus creating a united front.
It is important to stay connected, although some of us are still working remotely. However, even when working remotely, it is still important to express gratitude to your team members. When appropriate, take time to appreciate your team members and yourself, whether sending out words of encouragement or offering incentives for working hard. This can include providing each member of your team with a “loyalty card” and having them redeem it for a gift card or leaving early.
At the end of a long workday, I like to remember a quote that is “If you want to go fast, go alone if you want to go far, go together,” and that’s what a team is going far together. Together we can make our “home,” “work,” and life more beautifully organized.
Hugs and Love,